SOW • template + PDF summary • procurement-ready
Statement of Work (SOW) — Template + Summary
A fixed-scope, buyer-friendly SOW template (HTML) to support internal review, plus a SOW summary sheet (PDF) for attachment workflows. Final binding terms are confirmed in the executed agreement.
Public intake = non-confidential. No secrets, credentials, private keys, or regulated personal data.
Secure sharing options are confirmed after kickoff (if required).
SOW summary (PDF): /gate/procurement/SOW.pdf
SOW template (sample)
Replace bracketed fields per buyer + selected offer. Keep scope boundaries stable to reduce churn.
1) Parties
| Supplier | Noetfield Systems Inc. (“Noetfield”) |
|---|---|
| Buyer | [Organisation legal name] |
| Reference ID | [RID] (used in procurement threads) |
Operational note: If a Request ID exists, include it in procurement email subject lines and PO comments where possible.
2) Offer selected
| Offer | [e.g., Microsoft 365 Copilot Readiness — Standard (4 weeks)] |
|---|---|
| Delivery mode | Asynchronous-first (email-first). A short call is optional only if buyer policy requires live scope confirmation. |
| Timeline rule | Delivery clock starts after intake + scope confirmation (inputs + named deliverables frozen). |
3) Scope
- Non-confidential readiness assessment aligned to the selected offer scope.
- Evidence-backed findings and decision artifacts suitable for board/procurement review.
- Clear boundaries: what is in scope vs out of scope to reduce procurement ambiguity.
Out of scope: implementation of technical changes, access to confidential customer data via public intake, legal advice.
4) Inputs (non-confidential)
- Org size band, industry category, and rollout intent (considering / pilot / rollout decision).
- Workloads in scope (e.g., SharePoint / OneDrive / Teams / Exchange) at high level.
- Known constraints (procurement lane, board window, audit/privacy requirements) at high level.
5) Deliverables (named)
- Board Memo (Decision Request): options (A/B/C), recommendation, P0 preconditions.
- Procurement Pack: short-form procurement snapshot + scope boundaries.
- Security & Privacy Summary: high-level posture and intake boundaries.
- Contracting Notes: NDA/MSA/SOW/DPA routing and assumptions.
- Evidence Snapshot: dated evidence index where applicable (non-confidential references).
6) Acceptance criteria (measurable)
- All listed deliverables delivered in agreed formats (PDF and/or web pages).
- Evidence Snapshot includes dated references and confidence level per finding where applicable.
- Scope boundaries respected; changes handled via written change control (below).
7) Schedule (sample)
| Week 1 | Scope confirmation + inputs map + evidence plan |
|---|---|
| Weeks 2–3 | Evidence capture + draft findings + risk blocks |
| Week 4 | Board Memo + procurement artifacts + handoff |
Timeline commitments confirm after scope lock. The delivery clock starts after intake + scope confirmation.
8) Security & data handling (summary)
- Default intake is non-confidential; secure sharing options are confirmed after kickoff if required by policy.
- Data minimisation: minimum necessary information for delivery.
- Buyer provides approved channels and requirements as needed (DPA/Privacy review supported where applicable).
Full: Security & Privacy Summary • PDF
9) Change control
- Material scope changes require written confirmation and may change schedule/fees.
- Buyer and supplier confirm updated deliverables + acceptance criteria before proceeding.
10) Commercial terms
- Fees and payment terms are provided upon request; subject to executed agreement.
- Invoice/PO supported per buyer policy (Net 30/45/60 as required).
Template notice: This sample is for procurement routing and internal clarity. Final binding terms are contained in the executed agreement (NDA/MSA/SOW/DPA as applicable).