Procurement • Security • Privacy

Vendor pack

Procurement-ready vendor overview for evaluating Noetfield engagements: offers, deliverables, security and privacy posture (summary), and a contracting/onboarding path designed for invoice/PO workflows. Sensitive details are exchanged only after scope and a secure channel are agreed.

Request via Gate Invoice / PO / Onboarding Security summary Status
Overview Procurement facts Security & privacy Offers Procurement Contracting Sub-processors Links
Public intake is routing-only (non-confidential). Do not submit credentials, secrets, or regulated data in public forms.

What is delivered

Deliverable-led governance artefacts designed to be readable under audit and usable for board decisions.

  • Board memo (options, tradeoffs, recommendation)
  • Trust Ledger snapshot (owners, controls, evidence pointers)
  • Controls map (risks ↔ controls ↔ proofs)
  • Evidence index (reviewed, missing, assumptions)

Data handling boundaries

Minimization-first operating model. Sensitive artefacts move only after scope and secure channel are agreed.

  • No credentials or secrets in public intake
  • Least-privilege, revocable access paths
  • Retention and deletion set per engagement

What is evaluated

Material AI/tool usage, decision controls, evidence trails, and operational ownership.

  • Use cases, owners, and decision rights
  • Risk posture and control coverage
  • Evidence gaps (explicit and reviewable)
  • Board-ready decision options

How work runs

Scoped delivery with explicit assumptions and procurement-aligned change control.

  • Scope → secure channel → artefacts
  • Deliverables define completion
  • Changes route via SOW amendment
  • Evidence gaps are flagged, not hidden
Procurement facts

High-signal fields commonly requested during vendor onboarding. Details are finalized per SOW/DPA.

Vendor

Noetfield Systems Inc.

Engagement model

Deliverable-defined services (SOW-led)

Contracting

SOW • DPA (if applicable) • NDA (optional)

Procurement contacts

ops@noetfield.com • trust@noetfield.com • legal@noetfield.com

Submit vendor onboarding request Gate overview
Security & privacy posture (summary)

Summary for review. Security/privacy artefacts are aligned to engagement type and data sensitivity and are exchanged after scope and secure channel agreement.

Security operations

  • Least-privilege access by design
  • Revocable access paths; scope-limited
  • Evidence-first delivery and change control
  • Incident path defined per enterprise engagement (SOW/DPA-scoped)

Privacy boundaries

  • Data minimization and purpose limitation
  • No secrets/credentials in public channels
  • Retention and deletion terms set per engagement
  • Sub-processor disclosure in SOW/DPA (when applicable)
Public intake remains non-confidential by design. Sensitive documents are exchanged only after scope confirmation and secure channel agreement.
Privacy Policies Terms Trust Ledger output spec
Offers (deliverable-led)

Packaged entry points with procurement-ready scoping. Routing can be initiated via Gate.

Trust Brief 6-week diagnostic

Governance-first diagnostic producing board-ready artefacts and decision options.

  • Material use-case map (owners + decision rights)
  • Risk/control map (explicit assumptions)
  • Evidence index (reviewed + missing)
  • Board memo (options + recommendation)
Read Trust Brief Start via Gate
Microsoft 365 Copilot readiness / quickscan

Board-ready evidence for Copilot adoption: boundaries, oversharing exposure, retention posture, and control options.

  • Exposure map (oversharing + sensitive data boundaries)
  • Controls recommendations (policy + technical)
  • Evidence snapshot for review and sign-off
Read Copilot Start via Gate
Playbook templates

Board-safe governance starter pack: policies, registers, questionnaires, and decision memo formats.

  • Policy and register templates (audit-friendly)
  • Vendor due-diligence question sets
  • Board memo formats + decision cadence
Read Playbook Start via Gate
Procurement note
Work is scoped and documented via SOW. Security/privacy artefacts are aligned to engagement type and data sensitivity. Sub-processors, retention, and access are disclosed in DPA/SOW when applicable.
Gate overview Output spec
Procurement onboarding (Invoice / PO)

Vendor onboarding sequence for invoice/PO workflows. For sensitive documents, a secure channel is agreed after scope confirmation.

Standard sequence

  • 1) Scope confirmation (track, deliverables, timeline)
  • 2) Contracting (SOW + DPA as required; NDA optional)
  • 3) PO / invoice route (onboarding fields + billing contact)
  • 4) Kickoff (secure channel + evidence intake plan)
Send procurement request Contact

Procurement email builder

Generates a clean request email. Local-only (no submission). Do not paste confidential data.

Route via Gate
Public routing is non-confidential. Sensitive documents and artefacts are exchanged only after scope + secure channel are agreed.
Contracting path

Contracting is deliverable-defined. Terms are set per engagement type and data sensitivity. Request ID continuity is supported via Gate for tracking.

Documents (typical)

  • SOW (scope, deliverables, timeline, acceptance)
  • DPA (if applicable)
  • NDA (optional; sensitive commercial context)
  • Security/privacy exhibits (as scoped)

Acceptance and change control

  • Acceptance = deliverables delivered
  • Assumptions are explicit and reviewable
  • Changes route via SOW amendment
  • Evidence gaps are recorded, not hidden
Terms Policies Start contracting via Gate
Sub-processors and disclosure

Sub-processors (if any) are disclosed in engagement documents (DPA/SOW). The operating model defaults to data minimization and least-privilege access. Retention and deletion are set per engagement.

Privacy Policies Request disclosures
Start

Use Gate to route the correct track and maintain procurement continuity. Public intake is non-confidential.

Request via Gate Gate home Status